Category: Communication

Document management that transforms paper into networked content

Businesses are like machines: they have mechanisms, input and output, and a function. Certain businesses may also be compared with domestic appliances: as long as they serve us we are satisfied, looking to fix them only when we notice something wrong. But the forward-thinking entrepreneur will act before problems occur or the system begins to buckle, because there is far more at stake when a business stops working than when your hoover gives up. A malfunctioning business cannot simply be disposed of and replaced. It is advisable then to extend the potential of an existing system before what works at a reasonable rate starts to fail. It always pays to be one step ahead of the game when you’re in business, and this includes looking after your document management, document processing and invoice processing.

The latter is particularly important if your business outsources much of its work. A mobile team of employees will be faithful to a client that respects its worth but as soon as things look shaky they may seek work elsewhere. This is because freelance work is unpredictable and the self-employed need a constant flow of tasks. One easy way to keep your mobile employees happy consists of paying them in a timely manner. Once they have billed you, invoice processing should be speedy and certainly within the time frame you agreed. Allowing your freelancers to email their invoices and paying them by direct online transfer will save time, money and a whole host of complications.

Similar principles can be applied to the work that your team submits: rather than allowing a messy flow of print-outs and handwritten material to come in, you should consider the advantages of electronic document processing. Deadlines are often adhered to much more strictly when document management occurs on a shared network or online: everyone knows that their progress is easily traced and that things seldom get lost if they’ve been properly backed up.

Altogether, your business will function like a well-oiled machine if you pay attention to your workers, their payments and the overall workflow affecting the company’s output. Efficient invoice processing solutions not only increase employee satisfaction, they also prevent against fraud. Streamlined document processing can entail working collaboratively; relieving pressure on the individual faced with an otherwise insurmountable number of tasks. Indeed, document management should not be top-down in this day and age but rather networked, creative and conducive to business growth.

Please visit http://www.bottomline.co.uk/ for further information about this topic.

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Ict infrastructure helping business parks stay up to date

Once upon a time, power cuts, spent light bulbs and fused electrical goods were enough to leave us feeling frustrated and lacking, as though refused an essential resource. Of course, these are things we take for granted; they aid us immeasurably in the running of our day to day lives and have been around for the duration of most of our living memories. More recent, however, is our tendency to lean on a twenty-four hour, infallible and quick connection to the internet. So great a number of us have grown used to turning to computer screens to uncover endless amounts of useful, or indeed useless information – from train times to movie trivia – that when connections fail we really feel at a loss. In spite of all this, it would be a mistake to think that everyone has been integrated in the web-based revolution here described: ICT infrastructure and community broadband projects, for example, have only recently helped rural communities experience the benefits of the age of information. A number of households, research centres and even business parks have been left behind in the wake of rapid technological change. But, thanks to next generation access, those initially excluded now look to be catching up.

It is an imperative now that business parks and other enterprises have access to the best internet connections available. For households it is certainly annoying when family members, friends and acquaintances can’t be contacted through social networks, Skype or email, but for businesses a lack of communication can often entail a loss of clients because those who seek their services deem a disconnected enterprise an anachronistic and unambitious one. Luckily, then, ICT infrastructure improvement services have somewhat come to the rescue of such parks and labs; the likes of Nottingham’s BioCity and the science park belonging to the University of Southampton have been able to deliver enhanced services as a result of the great work done by broadband improvement companies that also offer next generation access and community broadband.

Indeed, the local and international bonds of those residing in rural areas have been fostered and strengthened by community broadband projects and next generation access. Altogether, ICT infrastructure innovations represent highly progressive moves to bridge Britain’s North-South divide as well as the distance between the UK as a whole and the rest of the world.

Please visit http://www.broadbandvantage.co.uk/ for further information about this topic.

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Document management placed in safe hands

With so much being free in today’s online community, many internet users forget to appreciate safe payment systems when they do end up buying goods or services using their computers. These customers will quite rightly be very dissatisfied as soon as they experience problems where transactions made over the internet are concerned though, and this is why all businesses operating online in a non-free capacity will need to be especially vigilant when thinking about the systems they are going to put in place to ease relations between themselves and their clients. Evidently, it is not only cash that will be changing hands in these sorts of relationships; a smooth exchange of data will be just as important to oversee. This is why corporations, financial institutions and banks around the world look to specialist companies to help them meet their document management and document processing requirements: ultimately, maintaining good practice in document use will be as crucial to the success of a company as efficient invoice processing.

Those in a position to decide on the way in which their company will deal with their data and payment obligations will be faced with several options where technology providers are concerned. The decision of which provider to use will carry with it a large amount of responsibility, and should not therefore be taken too hastily. The kinds of things these decision-makers should consider will consist of evaluating the cost, reputation, and ethics of the company whose services such as document management will to an extent determine their own institution’s profile.

The decision-maker faced should ask him or herself a few questions then, such as: is the technology provider I’m looking at used by other well-established and highly regarded corporations? Does the technology provider help my company in the calculation of its environmental savings? Am I able to read approving reviews of the technology provider I have in mind from reputable sources? If the answer is yes to these kinds of questions, the chances are that data and financial transactions will be safe in the hands of a given technology provider.

Follow in the footsteps of other UK businesses and multinationals such as TDG and Avnet then, by using document processing along with document management systems to seamlessly combine online and paper orders. Those in search of leading payments and invoice processing solutions will not regret choosing an award-winning payments technologies provider allowing them to keep their customers satisfied.

Please visit http://www.bottomline.co.uk/ for further information about this topic.

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Why should one make audio visual conferencing standard practice?

The uses of video conferencing in the business sector are well documented, as the need for many people to communicate frequently with colleagues around the world grows increasingly in our modern day ‘global village’.  Telepresence video conferencing is so well developed that we can fairly accurately create the experience of a face to face conference with participants from Texas, Adelaide and Dublin all able to take part from the comfort of their own offices.  It seems odd, though, that audio visual conferencing seems to be struggling to take hold of the mobile communications market.  Although Skype is very popular for those who wish to communicate with friends and relatives abroad, there seems to be very little demand for mobile telephones which allow us to see the person we are talking to.

In its early days, video phone technology was extremely expensive, costing users about 90 dollars a month.  Currently, however, modern technology has reduced the costs to almost zero.  Webcams and highly advanced smart phones mean that cost is no longer a factor in discouraging us from using video conferencing. In its early days, many people expected that videotelephony would become widespread, but it is still used fairly infrequently.

This may in part be because videophone calling tends to be a poor substitute for real face to face conversation.  The conversation tends to be focussed around a video screen and a small camera, and participants often look at the screen rather than the camera, which prevents them from having direct eye-to-eye contact with each other.  Some have put forward the theory that videotelephony may be less popular than expected because people actually prefer less direct communication. Texting, instant messaging and email are much more popular than video calling, which suggests that written conversations which can be handled at one’s convenience is, for most people, preferable to recreating the experience of face-to-face conversations.  In addition, some people regard video cameras as an intrusion.  ‘Why does my friend need to see what I am doing?’ ‘I don’t want to feel I have to look nice for a phone call,’ and ‘I don’t feel comfortable being watched’ are all common responses when people are asked about this kind of technology.

It does seem interesting that video conferencing has proved so popular and widely used in business, but most of us are reluctant to embrace it on a daily basis. Perhaps telepresence video conferencing exerts too much pressure on us to be fully involved in a conversation, when actually we quite like to be able to do the gardening or cook dinner while chatting to our friends and family.  audio visual conferencing does seem to be here to stay, though.  Perhaps we had better just get used to it.

Please visit http://www.edgevision.co.uk/ for further information about this topic.

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Sales presentation training: is it worth the investment?

Those who have a natural aptitude for words and numbers may be particularly skilled at business proposal writing, but this is not to say that it cannot be taught.  Those who swallow their pride for long enough to invest in sales presentation training often find that it is one of the best choices of their career.  Working on an important bid can be an incredibly stressful time, and having some professional bid support can go a long way towards easing the pressure.  We like to think that our colleagues can help us when things get difficult at work, but the sad truth is that a lot of the time, everyone is just too busy to be able to give enough time to other peoples’ problems at work.

Sales presentation training is available in many different formats, and can be tailored to one’s individual requirements.  It may be some general advice on business proposals, or a detailed look at some previous work that could do with improvement. Alternatively, it might be consistent support throughout a bid that you are looking for.  Most consultants will provide help and advice according to your needs; all you need to do is decide what you want.  When you have made up your mind, you can investigate companies to see what kind of standard packages they offer and whether they can offer you something more specific to your needs.

This kind of support and advice is not restricted to the written word.  While the content of a proposal or a bid is obviously important, delivery is also a major issue, as without excellent presentation skills, the modern-day business professional risks losing big contracts.  Feedback from clients rarely gives that insight that is necessary to actually improve one’s technique, and this is where presentation support can be particularly valuable.  Perhaps the tone of your voice alienates your audience, or you do not involve them enough in the presentation.  If there are any minor issues that are coming between you and your potential clients, a consultant is likely to notice them immediately  and improve your presentation style in the long term.

Business proposal writing is so important that it is surely worth investing time and money into getting it right.  It could be a day or a few weeks of sales presentation training that you are after, but if it improves your confidence and secures important sales, it will be time well spent.  There should be no shame in asking for bid support, as anything that get results will only be seen in a positive light by the boss, if they have any sense.

Please visit http://www.salesengine.co.uk/ for further information about this topic.

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PowerPoint design is a an extremely important skill to master

The importance of high-quality powerpoint design cannot be overstated. When making sales presentations, for example, effective use of PowerPoint to clarify what you are saying can be the difference between your company winning the contract and your company losing the deal. But when designing PowerPoint presentations it is tremendously important that you know what you are doing, otherwise it can prove as much of a hindrance as a help.

The key thing to keep in mind when designing a PowerPoint presentation is that it is designed to support your words. You, the speaker, must always remain the focus of attention and should not be eclipsed by your use of PowerPoint. One elementary mistake which countless people make when first using PowerPoint is in using it to repeat, often verbatim, what they have just said. Large blocks of text are a definite no-no and will make your addressees switch off. In terms of text, on a PowerPoint slide you should aim to limit yourself to a few bullet-points at most. These should either act as headings for the more comprehensive statements you are making, or they should highlight crucial points, such as statistics, that you want to ensure your audience are aware of.

Speaking of statistics, one plus point of a PowerPoint presentation is that it enables you to display statistics graphically very simply. It is often declared that a picture speaks a thousand words. Some people undoubtedly do find graphs and pie charts more intelligible than verbal descriptions of the same information. It is important, however, to avoid making such images too small. If your audience cannot see the figures involved or the detail you refer to in an image then think about enlarging it or showing a close-up of the pertinent part of it.

In any presentation it is helpful to think about the order in which you want to present information to your audience. This is just as true of PowerPoint presentations, but you must also reflect on the order in which they will see different parts of each slide, and such things as colour, size and layout will be crucial in determining this.

Good powerpoint design can help to demonstrate to your clients that you are a professional and capable outfit, and can help to maintain the interest of your audience. Sales presentations need to convey a lot of information in a short space of time and in such a way that the audience will remember it. PowerPoint presentations are an extremely effective way of achieving this.

Please visit http://www.eyefulpresentations.co.uk/ for further information about this topic.

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I want to have unified communications solutions

What do people mean when they speak about unified communications solutions?

Basically, unified communications solutions pull all of the items you use for communications together into a single system. Visualise the advantages of having all your telephones, video, IM and conferencing all in one location.

Video conferencing and audio visual conferencing definitely came to the fore earlier this year. The Icelandic volcano eruption upset plane travel in Europe, leaving many businessmen stranded. But due to unified communications solutions from Edge Vision, business conferences could still take place!

Video conferencing software lets you use your computer to conduct meetings with colleagues from all over the planet.

The ability to be able to do this is essential if you’re trying to achieve a business deal. The difference between triumph and failure regularly comes down to the speed with which you communicate.

Now contemplate the probable cost saving benefits to audio visual conferencing. The ability to carry on as always with meetings during the volcanic crisis showed organisations that there’s no need to spend enormous sums of money on plane tickets.

These days you can explain elaborate procedures by projecting images, graphs and PowerPoint presentations in an audio visual conferencing environment.

Edge Vision realises that, as more and more businesses come to depend on unified communications solutions; system reliability is of overriding importance. That’s why the company promises to visit the home of every one of installations, twice a year.

This preventative maintenance visit is carried out by highly skilled support engineers who run a complete series of diagnostic checks to ensure systems are in first-class working order.

Now is the time to get on the bandwagon and revamp your communication systems to suit 21st century living.

Please visit http://www.edgevision.co.uk/ for further information about this topic.

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Bid support services can make a huge difference to your presentations and sales team

If business proposal writing is a skill, then effectively presenting a pitch is an art. Let’s be straight: your business lives and dies by your ability to communicate your strategy to an audience. Therefore, in an ever changing and increasingly challenging environment, it is vital to equip yourself with the best chance of success. Sales presentation training can lend your sales team an advantage, and getting bid support from established experts can give you the edge over competitors.

With the help of experienced veterans in the field of presentations, you should expect to notice results in the shape of the very impressed faces on customers, employees and investors. These experts can help to guide you through the process of maximising and realising your bid potential, by offering the most contemporary trade secrets in PowerPoint and presentation techniques, and by scrutinising and crystallising your focus and vision.

They will normally follow an established method, proven to succeed, to guide you through the process of business proposal writing. They are not there to write proposals on your behalf, rather, they help you with the best possible advice and guidance in order that you can extrapolate the very best results from your plans and ideas. They will kick off by helping you to sharpen your focus, and they may offer workshop techniques for developing the storyboard process. These enable you to assess your prospect requirements, as well as to lock down your key messages.

Your vision has to be clear, and your communication clear and positive.  In order to manage this you will need the best tools of the presentation trade! You can get advice on the cutting edge applications and updates, so that your pitch doesn’t suffer from any sense of being out of touch with today’s media environment. Reviewing and tweaking your strategies with consultants and bid support providers will enable you to perfect your proposal.

You should consider sales presentation training to help get your team prepared, because you must be able to rely on your sales people to deliver results. Rehearsing and coaching should be part of your bid support, and it will enable every member of the team to deliver a bid with nice voice control, at the right pace, and to perform with initiative under pressure, such as when dealing with awkward questions. With the right assistance, business proposal writing, planning, preparation and delivery will become your keys to a bright and successful future.

Please click http://www.salesengine.co.uk/ for further information about this topic.

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